When to use this template

The domicile certificate by the landlord is a document by which the landlord confirms that a person effectively resides in their property. This document is frequently requested in Belgium for various administrative procedures.

Common situations:

  • Municipal registration: when moving, the tenant must register at the population register of their new municipality. The landlord’s certificate facilitates this process
  • Opening a bank account: some banks require recent proof of domicile
  • Applying for benefits or social aid: the PCSW or other bodies may require this document
  • Legal or administrative proceedings: when proof of residence is required

This document is distinct from the lease, which remains the main document attesting to the rental relationship. See our other rental document templates.

Document content

The domicile certificate must contain the following elements:

  • Landlord’s identity: surname, first name, personal address, national register number (optional)
  • Capacity as landlord: explicit mention of the capacity as owner or landlord of the property
  • Tenant’s identity: surname, first name of the person for whom the certificate is issued
  • Address of the rented property: full address of the property (street, number, floor, postcode, municipality)
  • Confirmation of residence: declaration that the person effectively resides at the stated address
  • Date of occupation: date on which the tenant began occupying the property
  • Date and signature: date of drafting and handwritten signature of the landlord

To automatically generate your rental management documents, use the BailBelgium platform.

Template

[SURNAME, First name of landlord] [Address of landlord] [Postcode, Municipality]

[Place], [date]

Certificate of domicile

I, the undersigned, [SURNAME, First name of landlord], landlord of the property located at [full address of the rented property, floor if applicable], hereby certify that:

Ms/Mr [SURNAME, First name of tenant], born on [date of birth] in [place of birth], effectively resides at the above-mentioned address since [date occupation began].

This occupation takes place under a residential lease signed on [date of signing of the lease] between the parties.

This certificate is issued at the request of the interested party to serve whatever purpose it may, in particular for [reason: municipal registration / administrative procedure / other].

Done at [municipality], on [date]

[Signature of landlord] [SURNAME, First name]

How to deliver

The domicile certificate does not require any particular sending formalities:

  • Hand delivery: the most common method of transmission, directly to the tenant
  • Ordinary mail or email: sending by mail or a signed digital copy is also accepted
  • No registered letter required: this document is not contentious, simple delivery suffices
  • No legal deadline: the landlord may issue this certificate at any time upon request from the tenant
  • Validity: some organisations (banks, PCSW, mutual insurance) require a certificate dated less than 3 months ago

Good practice: anticipate the request. When signing the lease, spontaneously provide a domicile certificate to the tenant to facilitate their municipal registration steps. With a rental management tool, you can generate this document automatically.

See our page on lease registration to understand the obligations related to formalising the rental relationship.

Frequently asked questions