In Belgium

The signature workflow is the technological building block that coordinates the electronic signature of a lease between multiple parties. Instead of circulating a paper document, the workflow automatically manages dispatch, tracking and validation.

A typical workflow for a lease:

  1. The landlord prepares the contract on the platform
  2. They define the signatories and signing order
  3. The first signatory receives an email with a link to the document
  4. After their signature, the second signatory is automatically notified
  5. Once all signatures are collected, the document is sealed (timestamp + certificate)
  6. Each party receives a signed copy by email

For co-tenancy with 3 co-tenants + 1 landlord, the workflow manages 4 sequential signatures without anyone needing to travel.

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Good to know
Signing platforms maintain an audit trail (who signed, when, from which IP address) that constitutes solid evidence in case of dispute over signature authenticity.

Practical example

A Brussels landlord creates a lease for 2 co-tenants via BailBelgique. They define the workflow: themselves signing first, then Tenant 1, then Tenant 2. Within 24 hours, all 3 itsme signatures are collected, the lease is sealed and ready for registration.