In Belgium

Dematerialisation in the Belgian rental sector is advancing rapidly. Belgian and European law (eIDAS regulation) authorises the use of electronic documents for most rental activities: lease signing, tablet-based inventories, email receipts, automatic reminders.

Benefits for the landlord:

  • Time savings (online registration, automated dispatch)
  • Secure and durable archiving
  • Reduced errors and oversights
  • Remote accessibility (management from abroad)

The only document that resists complete dematerialisation is the notarial deed (for emphyteutic leases and sales). For all other rental acts, the electronic format is fully valid.

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Good to know
Lease registration is fully dematerialised via MyMinfin. The landlord uploads the signed lease (even electronically signed) and receives instant confirmation. No need to travel to the office.

Practical example

A landlord managing 4 apartments uses online rental management software: leases are electronically signed, receipts sent by email monthly, reminders automated, and inventories completed on tablet with timestamped photos. All documents are archived in the cloud.