In Belgium

Regional legislation requires the landlord to attach certain documents to the primary residence lease. These annexes are not optional — their absence can have legal consequences.

The mandatory annexes:

  • Entry inventory of fixtures: contradictory description of the property’s condition at the start of the lease. Without it, the tenant is presumed to have received the property in good condition.
  • EPC certificate: mandatory for any letting. The EPC label must also appear in the advertisement.
  • Co-ownership regulation extracts: if the property is in a co-ownership, the sections relating to the building’s purpose and the enjoyment of private and common areas.

In Brussels, additional documents are required: the standard lease form and mention of the indicative rent grid.

i
Warning
Missing an EPC certificate when letting exposes the landlord to an administrative fine of up to 5,000 EUR per Region. Missing an inventory of fixtures causes them to lose the presumption of good condition in their favour.

Practical example

Marie lets her apartment in Namur. Before signing, she gathers: the EPC certificate (obtained 2 months earlier, label C), the entry inventory (drawn up by an expert on key handover day) and extracts from the co-ownership regulations. These three documents are appended to the lease and signed by both parties.