Yes, the inventory of fixtures can be signed electronically

Quick answer

The inventory of fixtures (etat des lieux) can be signed with a qualified electronic signature (itsme or eID), which has the same legal value as a handwritten signature. The document is admissible as evidence before the justice of the peace in case of a dispute about the condition of the property.

The inventory of fixtures is a crucial document that records the condition of the property at the start and end of the tenancy. Its electronic signature is governed by the same rules as the electronic signature of the lease itself.

Both the entry inventory and the exit inventory can be signed electronically, provided a qualified or advanced electronic signature is used.

How to sign an inventory electronically

The process typically involves:

  1. Conducting the inspection together (landlord and tenant, or via an expert)
  2. Documenting the condition of each room with descriptions and photos
  3. Generating a PDF of the inventory report
  4. Signing electronically using itsme, eID, or another qualified signature method
  5. Distributing copies to all parties

The electronic format offers practical advantages:

  • Photos can be directly embedded in the document
  • The date and time of signature are automatically certified
  • Each party receives an identical, tamper-proof copy
  • The document is easier to store and retrieve
BailBelgique tip

BailBelgique offers a digital inventory tool with room-by-room photo capture and integrated electronic signature. The report is generated automatically and linked to your lease.

In a dispute before the justice of the peace (typically about damage or deposit release), the electronically signed inventory has the same evidentiary value as a paper version. The judge will consider:

  • The completeness of the inventory (room-by-room description)
  • The date of the electronic signature (certified timestamp)
  • The identity of the signatories (verified via eID or itsme)
  • The integrity of the document (no modifications after signing)

A qualified electronic signature provides the strongest guarantee on all these points. A simple scan of a paper inventory with no electronic signature has weaker evidentiary value.

Regional specifics

Brussels-Capital Region

Brussels requires a detailed entry inventory for all residential leases. The electronic format and signature are fully accepted.

Walloon Region

Wallonia also mandates an entry inventory. The decree accepts electronic signatures that meet the eIDAS standard.

Flemish Region

Flanders requires an entry inventory annexed to the lease. The Flemish Housing Rental Decree recognises electronically signed inventories.

Legal basis

eIDAS Regulation (EU) No 910/2014 + Regional housing legislation — The inventory of fixtures can be signed with any electronic signature meeting eIDAS standards.