Yes, electronic leases are fully registrable
An electronically signed lease can be registered via MyRent (the SPF Finances’ online platform). You simply upload the signed PDF file. A qualified electronic signature (via eID, itsme or certified provider) is fully recognised. Registration is free for primary residence leases and must be completed within 2 months of signing.
The SPF Finances’ MyRent platform has been designed to accept electronically signed documents. The electronic format actually simplifies the registration process compared to paper leases, which require either physical submission or scanning.
Step-by-step registration
- Log in to MyRent (myminfin.be) using your eID or itsme
- Select “Register a lease” and choose the type of lease
- Fill in the required information (parties, property address, rent, duration)
- Upload the signed PDF — the electronically signed file
- Submit the registration — you will receive a confirmation and registration number
- Both parties receive a notification of the registration
The process takes approximately 10-15 minutes and the registration is usually confirmed within a few days.
BailBelgique prepares a registration-ready file and walks you through the MyRent submission process, reducing the risk of errors.
Accepted signature types
MyRent accepts leases signed with:
| Signature type | Accepted? | Notes |
|---|---|---|
| Qualified (QES) — eID | Yes | Preferred method |
| Qualified (QES) — itsme | Yes | Widely used |
| Advanced (AES) | Yes | Most e-signing platforms |
| Simple electronic | Not recommended | May face acceptance issues |
| Scanned handwritten | Yes | Upload as PDF |
The platform verifies the electronic signature embedded in the PDF file. If the signature cannot be verified, the registration office may request additional documentation.
It is important that the PDF file contains the embedded electronic signature (not just a visual signature image). Most professional e-signing platforms produce files in the correct format automatically.
The 2-month registration deadline starts from the date of the last signature on the lease. Late registration incurs a 25 EUR fine and the landlord loses indexation rights for the period of non-registration.
Regional specifics
Lease registration is a federal competence managed by the SPF Finances. The MyRent platform and registration rules apply uniformly across all three regions.
Regional housing legislation may add specific consequences for non-registration (such as the tenant’s right to leave without notice), but the registration process itself is the same everywhere.
Belgian Registration Code + eIDAS Regulation (EU) No 910/2014 — Electronic signatures are recognised for lease registration purposes.