In Belgium

The dashboard is the centrepiece of any online rental management software. For a landlord managing multiple properties, it replaces Excel spreadsheets and bank statements with a unified interface showing the state of their portfolio in real time.

Belgian rental management platforms offer dashboards adapted to the local legal context: indexation tracking, lease registration reminders, EPC certificate deadlines, etc.

How it works

A typical dashboard displays:

  • Rental income: total rent collected in the period, compared to expected rent
  • Arrears: amounts overdue, number of days late, actions in progress (reminders, formal notices)
  • Occupancy rate: percentage of occupied vs vacant properties
  • Profitability: gross and net yield per property and for the entire portfolio
  • Required actions: indexations to carry out, leases approaching expiry, statements to produce

Data is updated in real time, particularly via open banking which detects incoming payments automatically.

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Good to know
A good dashboard does not just display figures — it flags actions to be taken. Visual alerts (indexation due, lease to renew, reminder to send) prevent oversights and financial losses.

Practical example

Marc manages 8 apartments across Brussels and Namur. His dashboard shows this morning:

  • Monthly rent: 6,200 EUR collected out of 6,800 EUR expected (91%)
  • 2 arrears: a 5-day delay (reminder sent) and a 22-day delay (formal notice planned)
  • 1 alert: indexation to be carried out for the Rue de Flandre property before the 15th
  • Overall profitability: 4.8% net

At a glance, Marc knows exactly where his portfolio stands and which actions to prioritise.

Key considerations

Data reliability. The dashboard is only reliable if the data is up to date. Without open banking, the landlord must manually reconcile payments — creating a lag and risk of error.

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Warning
The dashboard is a management tool, not an accounting or tax document. For tax returns, the landlord must rely on official documents (assessment notice, syndic statements, invoices).