How automatic rent tracking works
Automatic rent tracking uses property management software connected to your bank via open banking (PSD2). The system reads your bank transactions, matches incoming payments to expected rents using structured references, and alerts you if a payment is late, missing, or incorrect. Zero manual checking required.
The process is fully automated:
- Bank connection: your bank account is linked to the platform via a secure API (read-only)
- Reference matching: each tenant has a unique structured payment reference
- Reconciliation: the system compares incoming payments to expected amounts and dates
- Alert generation: late, partial, or missing payments trigger automatic notifications
- Dashboard view: a real-time overview of all rent statuses across all properties
Setup and configuration
| Step | Time required |
|---|---|
| Connect your bank account | 5 minutes |
| Import tenant information | 10 minutes per property |
| Assign structured references | Automatic |
| Set due dates and amounts | 2 minutes per lease |
| Configure alert preferences | 5 minutes |
Once set up, the system runs completely autonomously. You only need to act when an alert is triggered.
BailBelgique’s automatic tracking connects to all major Belgian banks and sets up structured references automatically when you create a lease on the platform.
Benefits for landlords
Automatic tracking provides significant advantages:
- Time savings: no more manual bank statement checking (saves 1-2 hours/month for multi-property landlords)
- No oversights: every late payment is detected instantly
- Professional relationship: automated reminders maintain consistency without personal confrontation
- Legal documentation: all payment history is automatically recorded and exportable for court proceedings
- Portfolio overview: real-time dashboard showing the status of all rents across all properties
- Tax preparation: automatic generation of rental income summaries for tax returns
For landlords with 3+ properties, automatic tracking is not just convenient — it is essentially necessary to maintain accurate records and react promptly to payment issues.
Regional specifics
Brussels-Capital Region
The Ordinance of 27 July 2017 does not regulate payment tracking methods. The federal PSD2 framework applies. Brussels landlords with multiple units in apartment buildings particularly benefit from centralised tracking.
Wallonia
The Decree of 15 March 2018 applies the same framework. No regional specifics affect automatic payment tracking.
Flanders
The Flemish Housing Rental Decree of 9 November 2018 does not add specific rules. The federal PSD2 framework applies.
PSD2 Directive (open banking). GDPR (tenant data protection). Civil Code, article 1728 (rent payment obligation).